3/24/2023 0 Comments Outlook tasks vs microsoft to do![]() Microsoft does a phenomenal job listening to their customers and delivering awesome solutions that do not only represent what they are looking for but what really meet their needs. By achieving this, my calling from the title: “Lets stop confusing our customers” comes true: Please don’t get me wrong - I still think, that different workloads need specialized tools, but displaying content from different interlocking tools in just one app to get a better bird’s eye perspective to overview everything in order to then deep dive into one area of tasks to experience the worm’s-eye view is the best approach to deal with complexity. transparency, overview, enabling teamwork) of a tool like Planner, because there was no one pane of glass. Till now, I always needed to convince this wise guy to not only deal with change, but to embrace it, supporting him with “what’s in it for me” and explaing the purpose (e.g. One does not simply use one tool to rule tem all - Meme from Lord of the Rings I just want just ONE app in which everything should take place.” BOOM! - One tool to rule them all. Most wanted: One tool to rule them allīut you can bet that there will be at least one person in the workshop who will say the magic words: “But if I use different apps for different purposes, then I have to open several apps to know what to do. For all who want to dig deeper into that topic I love to recommend the faboulous book Make Time. For most people this idea is quite contagious and they would enjoy being able to work more self-determined and in their own rhythm. Instead of experiencing feelings of guilt and the feeling of not being able to do everything anyway, I am happy about everything I have achieved - this positive approach changes the way I think about work. It brings me back in the driver’s seat because I am no longer reactive, but proactive, which affects my perception of tasks. When I explain these different concepts of Planner including Office 365 Groups (… and Microsoft Teams as well), the ability to group, filter, assign tasks and incorporate Planner tasks in your processes with Microsoft Flow, nearly everybody is totally amazed.Īlso To-Do earns lots of appreciation as I am more than enthusiastic about the MY DAY feature, which makes me decide every day very mindful and consciously what this day is made for. To-Do is best used for your individual tasks where you own your tasks by yourself. You share responsibility and ownership for the overall outcome. Planner is best used to store your team-related tasks, everything you need to accomplish in the context of a project or process you work in with others together. Planner relates to SharePoint TeamSites like To-Do relates to OneDrive. Planner & To-DoĪs I wrote on Medium before in in my blogpost why I fell in love with Microsoft To-Do: Moreover, we do not have a good overview of everything that needs to be done and there is a great lack of transparency. That is not only a big time waster but it also means that we have less focus for really value-adding work. If you want to know the current state of affairs, you first have to ask the person who has been entrusted with it. Unfortunately, this has the big disadvantage that we always make each other a bottleneck. Coming from a world where we have learned for 20 years to do everything with Email, it is perfectly natural for my clients to forward tasks to each other via email. But what does that mean exactly? It means for example to unstick from abusing e-mail for taskmanagement. To be able to use Office 365 in a way that actually helps us be more productive, have more time to focus on what’s important rather than being just busy, we not only need to use new tools, but also fundamentally change the way we work. Office Drama sticker Woman with speechbubble: “It depends” Unstick from Email The answer I need to give on the question “Hey Luise, what shall we use for task management?” always seems to be: It depends! Although Microsoft seems to give a lot of information about this, at least some customers remain at a loss. They really struggle with making it easy to decide or even feel natural, which tool to use when. When I talk to customers, they often express a feeling of being drowned in a sea of tools, not only by Microsoft but also by tools of other vendors, too. Sketched Swiss Army Knife entitled with “Office 365” Microsofts Office 365 is so often compared to a Swiss Army knife - pretty handy, absolutely versatile and very practical to use - if you know how to use it right and if you know which tool meets your needs and the needs of the ones you work with. The Swiss Army Knife - and the confusion about it It just matters, what you want to achieve and what is the business case behind your wish list. So many choices, which isn’t a bad thing.
0 Comments
Leave a Reply. |
AuthorWrite something about yourself. No need to be fancy, just an overview. ArchivesCategories |